Commercial / Industrial Property Management 

Strategic Property Management provides comprehensive building management services for commercial projects such as industrial / office buildings; mixed-use facilities; retail units; or portfolios of mixed properties. Below, you will find a detailed list of activities under SPM's scope of services.

Building Operations

Leasing & Admin Services

• Regular property inspection reports and pictures 

• Handle service requests from tenants on a day-to-day basis and after-hours 24/7 emergency response

• Long-term assessments of major components such as roof, asphalt, and building envelope

• Negotiate regular service contracts and tender bids for best price and/or quality

• Implement preventative maintenance programs for HVAC, plumbing, roof, and fire systems

• Coordinate regular landscaping services & aesthetic improvements

• Snow removal, piling, relocation; and salting services

• Fire & life safety services, including fire panel monitoring; regular inspections, alarm testing & fire drills; hydrant, extinguisher, and sprinkler testing & reports

• Management of security access control systems, ie. door controllers, fob systems, video cameras, etc.

• Exterior and interior lighting optimization and LED retrofits and rebate applications 

• Credit reviews through Equifax and financial examination to determine a tenant's suitability

• Leasehold improvements and upgrades to attract high quality tenants

• Commercial leasing through licensed realtors to list units; conduct showings; and negotiate lease terms and deposits

• Residential leasing and negotiations based on existing market conditions

• Issue N4's for non-payment of rent; oversee evictions with the Landlord Tenant Board; or Landlord's right to distress

• Arrange for appraisals and insurance coverage on the property; and ensuring the tenant's are adequately insured per the lease

• Communicate with tenants through phone calls, e-mails, lettermail, and face-to-face meetings

• Issue rental statements to tenants

• Declaration of vacant home status

Accounting & Financial Services

• Issue an easy-to-read monthly Financial Report outlining the financial and operational activities

• Diligent Collection of Rent as well as additional rent / TMI / CAM

• Prepare annual budgets; TMI reconciliations; and rent letters

• Increase rent as prescribed in the leases

• Review vendor invoices and utility bills for accurate billing

• Issue payments to vendors electronically or via cheque

• Precise accounting using YARDI Breeze Software

• MPAC assessments for tax purposes; appeals, and levies

• Submit regular HST returns with Canada Revenue Agency

• Year-end financial statements preparation in-house or by external accountants

• Cash flow analysis and owner distributions

• Transparent bank account management