Condominium Management Services
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Tender bids and negotiate contracts for regular maintenance services, ie. landscaping, snow removal, HVAC, plumbing, roof maintenance, fire & life safety systems, elevators, waste removal and recycling, etc.
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Supervise, inspect, and manage those parts of the Property which require repair and maintenance by the Corporation in accordance with the provisions of its Declaration and By-Laws
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Hire at competitive rates on behalf of the Corporation such people as may be necessary for the proper maintenance and operation of the property. Engage reputable service providers that are both reasonably priced and competent
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Coordinate the annual fire and life safety inspection and implement recommendations from the report with consultation of the Board
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Arrange and liaison with appropriate engineers as required for major capital expenditures so the Board can make informed decisions
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Provide 24/7 emergency response in case of fire, flood, injury, damage to property, etc.
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Experienced with performance audits, Tarion warranty assessment reports (WAR), Tarion warranty conciliations, reserve fund studies, etc.
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Suggest improvements to the property to increase the value of each unit.
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Optional property inspections & reports along with pictures, actions taken and/or recommendations
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Familiar with all types of building systems such as plumbing; electrical; heating, ventilation, and air conditioning (HVAC); building envelope; and concrete & asphalt
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Hallway Refurbishments including Carpets, Wallpaper, Painting, Doors, Elevator Recladding
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Budget preparation including for corporations and developers / builders alike. Annual budget preparation broken down on a monthly basis to track monthly expenses easily
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Provide complete accounting services using YARDI Property Management Software, a leading software in the industry
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Preparation of annual and monthly financial statements on an accrual basis. Monthly reports include an Executive Summary, Balance Sheet, Income Statement compared to Budget, Aged Receivables Report, and Condo Fee Roll, and/or customizable reporting!
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Collect and deposit all monies (common element condominium fees) due to the Corporation
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Deposit the Reserve Fund monies into a separate account as outlined in the annual budget
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Strategic earns a special interest rate on all its client bank accounts which fluctuates based on the Bank of Canada’s interest rate
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Develop a thorough and easily understandable reserve fund investment strategy. Facilitate the investment of reserve funds into financial vehicles to deliver a satisfactory return.
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Make payments of all accounts properly incurred by or on behalf of the Corporation
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Prepare, coordinate, and provide required documentations to the auditor for the annual tax returns and audit (if applicable)
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Remit tax returns on behalf of the Corporation to Canada Revenue Agency​
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Efficient correspondence when dealing with condominium lawyers so that legal bills do not accumulate unnecessarily
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Experience with a plethora of different legal scenarios
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Extensive knowledge of Tarion process for Corporations and Developers
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Familiar with process to amend condominium documents
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Capability of solving noise or odour migration issues
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Proven internal processes for dealing with unit owner liens, discharges, and power of sales
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Staff stays current on the latest legal cases and news, as well as attends industry conferences
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Knowledgeable about the Condominium Authority Tribunal (CAT) process
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Filing returns with the Condominium Authority of Ontario (CAO)
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Issue pre-lien notices (Form 14) on the Corporation’s behalf. When required, Strategic will engage and liaison with the Corporation’s lawyer for liens, power of sales, bylaw amendments, rules enforcement, etc.
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Arrange insurance coverage and property appraisals as required and deal with any insurance related matters, including filing any claims with the Corporation’s insurance company.
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Arrange meetings of the Board and the Annual General Meeting including the preparation & distribution of the notices, agendas and minutes
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Enforce the Declaration, By-Laws and Rules of the Corporation and cooperate with the Board to amend and/or create new By-Laws and Rules, ie. overnight parking, garbage disposal, etc. Comply with the Condominium Authority of Ontario regarding mandatory forms and filings
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Send notices to unit owners and residents with respect to activities or maintenance projects that affect the occupants of the property
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Arrange for updates to the Reserve Fund Study in consultation with the Board
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Maintain a current contact registry of unit owners and tenants
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Address all day-to-day issues brought to Strategic’s attention by either the Board or the unit owners, including building repair and maintenance issues
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Prepare and provide Status Certificates in accordance with the Condominium Act as requested by unit owners
Property Profile:
Queen St W & Bathurst St, Toronto, Ontario
Property: Origami Lofts
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Date of Construction: 2017
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Style: 7-storey Condominium with 24 Residential Units, 1 Commercial Unit, a 16-Unit Stacked Parking Garage, and 20 Storage Units
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Date of Appointment: Strategic Property Management commenced services in 2017
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Accomplishments: Below is a list of accomplishments for Strategic
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Property Management
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One of our proudest achievements while managing Origami Lofts took place when the developer went into receivership before all units were sold. Despite this setback, the majority of owners moved in, and the condo was officially registered. However, numerous critical items were left unresolved by the developer, including the completion of the roof and other building envelope issues. We worked closely with Tarion to expedite the warranty process. Our diligent efforts resulted in a $250,000 settlement to complete the necessary repairs, significantly ahead of the typical timeframe.
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Initially, the 16-unit parking elevator “stacker” system stacker was not commissioned because the installer had not been paid by the developer. Understanding the importance of this amenity for our unit owners, we collaborated with the installer and Tarion to release the necessary funds to allow owners to park their vehicles.
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After the developer went defunct, several units in the parking stacker remained unsold. We engaged a Condominium Lawyer on behalf of the Corporation to make an application to the Crown to assume ownership of those unsold units. Once ownership was transferred, those parking units were sold on the open market.
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Initially, the City of Toronto did not grant occupancy to the basement due to fire safety deficiencies. We worked with contractors to repair the deficiencies; and worked with Tarion for reimbursement of the repairs. As a result, the City of Toronto granted occupancy, and the owners were finally able to access their storage lockers.
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According to the original drawings, the EMG generator was supposed to be installed in the basement. However, we discovered that the generator had been placed on the roof instead without the appropriate gas connections. We worked with Tarion to secure the necessary funds to run a new gas line and properly commission the backup generator.
Address
200 – 1097 North Service Road E
Oakville, Ontario
Contact
(289) 301-8301
Opening Hours
Mon - Fri
9:00 am – 5:00 pm